Children’s Hospices Across Scotland (CHAS) - Payroll Supervisor
CHAS History
Every week three children in Scotland sadly pass away following a life-shortening condition. Currently, Children’s Hospices Across Scotland (better known as CHAS) holds 12 sites across Scotland, two hospices open 24 hours, 7 days a week, 365 days a year, four shops and six offices.
For over twenty years CHAS has been offering a full family support service for babies, children, and young people with life-shortening conditions. This includes palliative care, family respite and support through their hospices, homecare services and hospital presence.
CHAS are now approaching the senior Payroll market to fill an enviable post which will play a vital part in taking responsibility for leading their payroll services and providing financial and administrative support to the organisation.
About the Role:
Payroll Supervisor:
This is a fantastic opportunity to work within the finance team where the culture, ethos and philosophy of this vital Scottish Charity are forefront. The role will provide a full range of payroll and general finance administrative tasks in order to support the functioning of the Finance Department.
The successful candidate will be responsible for collating and processing payroll information from senior managers and supervisors for circa 400 employees, £12m payroll budget.
CHAS provide palliative care, family respite and support through their hospices, homecare services and hospital presence.
Duties and Responsibilities:
Payroll
Processing accurately monthly payroll information into payroll database.
Checking timesheet hours and sign off by managers as well as verifying HR information such as change of address/bank details etc.
Checking, processing and manual calculation, as required of overtime, shift allowance, car, phone allowances and Bank staff payments (including holiday pay).
Collation and processing of HMRC notifications of tax code changes and student loans, issuing P45s, P60s and payslips.
Recording and calculation of statutory payments, maternity, sick pay and paternity/adoption leave.
Administration and recording of monthly attachment payments, e.g. earnings arrestment’s, and processing necessary paperwork to Purchase Ledger for payment.
Responsible for dealing with face-to-face, email and telephone enquires related to the payroll function, ensuring these are answered directly or are passes to the appropriate individual for a response.
As required, calculating complex sick pay entitlements and calculations, communicating sensitively with employees in relation to any pay reductions and overpayments, negotiating a method or repayment, as appropriate.
Ensuring accuracy and completeness of incremental increases and cost of living calculations and processing via Payroll system.
Managing administration of LPF and NHS Pensions schemes, including managing auto-enrolment, uploading contractual and staff changes via the Pension providers portal and processing pensions data for ill health and retirement.
Reconciling and uploading monthly pension contribution data to the Pension providers’ online portal and monthly reconciliation of submission and correction of any soft errors reported from LPF upload.
Processing information for payment of contributions to Pension providers, raising necessary paperwork for
Purchase Ledger and maintenance of monthly maintenance of pensions checker spreadsheet.
Assist with Year-end reconciliation and submission of annual returns to both Pension providers and HMRC return e.g. P35 and expense reporting e.g. P11’s.
Manage administration of Childcare Voucher Scheme, and Give as you Earn Scheme, processing of necessary documentation to Purchase Ledger for payment.
Monthly submission of Real Time Information (RTI) to HMRC including Employee Payment Summary and updates.
Prepare payment of monthly payroll to employees via BACS, maintaining and updating BACS payment file.
Production and analysis of ad-hoc payroll reports for analysis and KPI information as well as dissemination of monthly payroll reports to Managers.
Assist with salaries budgets working with the Finance Operations Manager Finance.
Finance
Assist with purchase ledger processing and payment of invoices when required.
Assist with preparation of annual accounts.
Assist, as required with daily banking processes; uploading direct debit collections, downloading dailies for Fundraising, petty cash, checking receipts and reconciliations and reimbursements Administrative and Clerical.
Provide general administrative support to Finance and cover for Facilities Coordinator, reception and general Head Office as required.
Co-ordinate MasterCard transactions for distribution to Budget Holders, checking receipts and coding and reconciling to master statement.
Contributes towards the continued efficiency and effectiveness of financial systems and processes through identifying areas for development and improvement.
For over twenty years CHAS has been offering a full family support service for babies, children, and young people with life-shortening conditions.
Health and Safety
Responsible for complying with the Health and Safety Management Policy and associated procedures and co-operate with stakeholders in complying with its legal duties Information Governance.
Responsible for complying with the Information Governance Framework and associated polices and cooperate in complying with its legal duties.
Responsible for adhering to GDPR data protection regulations in relation to sensitive personal information relating to sickness or medical conditions Volunteer Engagement.
Support the work of volunteers by planning their work , providing advice and information and actively involving them in team activities.
Education and Experience
Efficiency and accuracy of data input
Educated to HNC level or above
Confidentiality and discretion, ability to work with sensitive data
Experience of using Microsoft Excel to at least an intermediate level
Attention to detail and numerical accuracy
Ability to meet tight deadlines
Working knowledge of computerised database systems
Good organisational, communication and interpersonal skills
Salary & Benefits
Salary highly competitive
Final salary pension
Other benefits dependant on experience/grade
The Recruitment Process
1st Stage interview with advisors from JP Executive Search
We don’t just want to secure an appointment that will work for you right now, we’re committed to finding you a role that aligns with your future career aspirations.
